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File Storage and Sharing: When to use OneDrive for Business vs SharePoint Online

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OneDrive for Business and SharePoint Online are similar applications, except there are times where you should use one over the other. Users may already know that they both are in Office 365 and good for file storage. The difference is OneDrive for Business store files for yourself, while SharePoint Online is more for a team.

OneDrive for Business, with the simple design, it's easy to maneuver around the application. You can work offline as well if you sync up your documents. That way you have access to it in your File folder under OneDrive.

SharePoint Online allows you and your coworkers to have easy access to files, keep up to date with changes, and interact with those working on the project. An interesting fact is that older versions of the document can restored (just in case someone got rid of something important or if you preferred the older version).

We have a training video to explain the best practice when to use OneDrive for Business vs. SharePoint Online.  If you are intersted, please send a request to

  • SharePoint
  • Office 365
  • OneDrive
  • ODB
  • Office Training